Instructions for Renting a Car (or 7-passenger minivan)

Club sports travel is considered official MIT business.  Therefore, we can take advantage of MIT rental agreements and discounts with Avis and Budget.  Drivers must be at least 18 years old (no surcharge for drivers between 18 and 24 on the MIT account).  Do not purchase the optional Loss Damage Waiver, since MIT already has collision insurance covered in their rental agreement (detailed here).  If you need the car before these locations open in the morning, you can either get the car the day before or call the location to ask about renting after hours.  Alternatively, you can ask the tournament director for a late start, or check if anyone on the team is a zipcar member and can rent a zipcar (which can be reserved starting at any time of day, but they cost ~$85 and transport up to 5 people).

Save the itemized receipt and give to the Treasurer (Masa Mocnik) for reimbursement.  Note that the club generally does not reimburse for gas and tolls, so you may want to ask the team to chip in for those items.  You will have to refill the gas tank of the rental car before returning it.  Keep in mind that if you use the electronic toll pass provided in the rental car, you might be charged a convenience fee ($2.50 for Avis, free for zipcar), so add this in when you calculate how much you ask your teammates to chip in.

AVIS
Avis is located in the Charles Hotel in Harvard Square
Address: 1 Bennett St, Cambridge, MA, 02138
Tel: 617-534-1430
Weekend hours: 8AM - 6PM
To check car availability, check rates, or make a reservation, go to www.avis.com
Enter *Location Code BO3* and Avis Worldwide Discount (AWD) Number or Rate Code A491400.  Do not purchase the optional Loss Damage Waiver!  The other insurance options are up to you, but may not be reimbursable.

BUDGET
Budget is next to Asgard between MIT and Central Square. 
Address: 20 Sidney St, Cambridge, MA, 02139 (though it considers itself to be at 350 Massachusetts Avenue)
Tel: 617-577-7606
Saturday hours: 8AM - 4PM
Sunday hours: 8AM - 3PM
To check car availability, check rates, or make a reservation, go to www.budget.com
Enter *Location Code B07* and click on "more options" so you can enter Offer Code T240202.  Do not purchase the optional Loss Damage Waiver!  The other insurance options are up to you, but may not be reimbursable.